Formal and Informal Email Starters with Examples

Today we will go through some good sentences that can act as a email starters for both formal and informal types of mails. We will also look at the things which affect your starting sentences of emails.

Importance of Starting Your Email with Good Sentences

Getting off to a good start is a really important when it comes to making a best impression onto the individual you’re  sending your email to, whether it may be a formal or an informal one. Email starter is one such sentence which gives a positive outlook of the rest of your note, rather let us say it as an important phase in an email greetings.

The perfect way to start an email will depend on following four factors which are

  1. Who you’re writing to.
  2. Reason for writing/replying
  3. Making a request/asking for information
  4. Offering help/Giving Information etc.

Based on our requirement, we have to choose our starters in order to make an interesting start. Most of us find writing them complicated, but right choice is what we need to catch our recipient’s attention. Among different types of email starters, asking or making a request is the main reason for creating an email greeting in many of the mails.

Let us go through this with few examples and see how they differ when we write an email of formal and informal type.

Examples of Formal Email Starters

Following is a list of sentences or phrases to start your formal email.

  • Dear Sir/Madam, Dear Mr. /Ms. Rodger, Dear Dr. Snehith.
  • To whom it may concern…
  • I would appreciate it if you could please send me a brochure / if you could please reply within two days.
  • Could you possibly arrange a meeting with the project manager?
  • Could you please let me know if you can attend … / if you are available for a meeting on 25thDecember?
  • Thank you for your email of 2nd October.
  • We are very glad to let you know …
  • We are happy to send you …
  • Should you need any further information please do not hesitate to contact us.

Examples of Informal Email Starters

Following is a list of phrases or sentences to start your informal email.

  • Hey!
  • Hello, …
  • Can you call me?
  • Get back to me as soon as possible.
  • I was wondering if you could come and see me next week.
  • When your recipient is a fan of your work, let’s say our sports team we start our email greeting as

Hi Fan,

  • By adding an emoji you can have some fun with your recipient in your email greeting like adding a happy emoji can make the message brighter. This is a simple way to build a connection between you and your recipient within your cold email greeting.

These sentences will serve you as a nice starting point. Learn from these  types of sentences and form your own according to your own requirement.

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